Online Employment Application Privacy Policy

FreshAir ("we," "us," or "the Company"), located in Richmond, Virginia, values your privacy. This Privacy Policy explains how we collect, use, and protect the personal information you submit through our online job application.

By submitting your application, you acknowledge that you have read this policy and consent to the data practices described below.

1. Information We Collect

Based on the standard application for employment provided, we collect the following categories of Personal Identifiable Information (PII):

• Personal Identifiers: Name, street address, and telephone numbers (home, business, and cellular).
• Employment Preferences: Date available to start, desired salary, and availability (hours, shifts, and days).
• Education & Qualifications: High school diploma/GED status, post-secondary school names, degrees, and special skills or military training.
• Legal & Background Information: Work authorization status (U.S.), felony conviction history, and ability to perform essential job functions (with or without reasonable accommodation).
• References: Names, addresses, phone numbers, and relationships of your professional references.

2. How We Use Your Information

We use the information you provide solely for recruitment and hiring purposes, including:

• Evaluating your qualifications for employment at FreshAir.
• Verifying the accuracy of the information provided (including contacting references).
• Communicating with you regarding your application status.
• Complying with applicable state (Virginia) and federal labor laws.

3. How Your Data is Transmitted (Important)

Please read carefully: When you submit this online form, your application data is transmitted directly to our hiring team via email.

• While we take reasonable steps to secure our email systems, email is not a fully encrypted method of data storage.
• By submitting this form, you acknowledge and accept the inherent security risks associated with transmitting personal data over the internet.

4. Data Retention

If you are hired, your application data will become part of your permanent employment record. If you are not hired, we retain your application for a period of [e.g., 6 months or 1 year] to consider you for future opportunities, after which it will be securely deleted.

5. Disclosure to Third Parties

We do not sell, trade, or rent your personal applicant data to third parties. Your information is shared only with:

• Internal Hiring Managers: For the purpose of evaluating your application.
• Service Providers: Technically necessary providers (e.g., our website hosting or email service) who assist in the operation of this form.

6. Background Checks & Sensitive Data

• Criminal History: Information regarding felony convictions is reviewed on a case-by-case basis consistent with Virginia law and federal EEOC guidelines. A conviction does not automatically disqualify you from employment.
• Work Authorization: Proof of authorization to work in the U.S. will be required upon hire in compliance with the Immigration Reform and Control Act.

7. Your Rights

Although the Virginia Consumer Data Protection Act (VCDPA) generally exempts data collected in an employment context, FreshAir is committed to accuracy. If you need to update or correct any information on your submitted application, please contact us at [Insert Email Address].

8. Contact Us

If you have questions about this policy or how FreshAir handles applicant data, please contact:

FreshAir[Street Address]Richmond, VA [Zip Code]Email: [Insert Contact Email]